Every setup, crew and load-out in one plan
Describe the brief to the agent and it builds the project: mood, item list, crew calls, load-in and breakdown times, advance and balance. You design. It coordinates.
Sound familiar?
- ✕The render gets approved in one chat and changed in another, so the crew sets up the wrong thing on the day.
- ✕Setup, breakdown and the next event collide, and your crew is double-booked across two sites at once.
- ✕You have hired flowers, props and labour up front, but the balance is still sitting with the client.
What changes for you
One approved brief everyone reads
Mood, item list and the signed-off render live in one place, so the crew builds exactly what the client approved, not the version from three chats ago.
Load-in and breakdown that hold
Crew calls, setup windows and breakdown times sit on one timeline, so two sites on the same weekend stop fighting for the same hands.
Sub-vendors briefed cleanly
Your florist, rental and labour contacts each see what they own and by when, instead of a 200-message group where the detail gets lost.
From brief to delivered
- 1Tell the agent: "Stage and floral for a beach wedding, install Friday evening, breakdown Sunday morning."
- 2It builds the project: item list, crew calls, sub-vendor briefs, load-in and breakdown windows, advance and balance.
- 3Your crew and sub-vendors get their assignments and the approved render, so nobody builds the wrong thing.
- 4The client watches setup progress, and your profile shows the finished build that wins the next booking.
The tools behind it
AI Project Management
Describe the job in plain language. The agent builds the project, tasks, owners, and timeline.
🛍️Vendor Marketplace
A verified profile that grows with every event you deliver, so the right clients find you.
📋Team Briefings
Every team member knows their role, call time, and tasks before they ask.
Good to know
Can it handle two setups on the same weekend?
Yes. Each event has its own crew calls and load-in window, and the calendar flags a clash before your crew gets double-booked across sites.
What about the floral and rental I sub out?
Add each sub-vendor to the project and they see only what they own. Briefs, quantities and timings reach them without a tangled group chat.
Does the client see the half-finished setup?
The client sees a clean progress view you control, not your internal crew chatter. They get reassurance; you keep the backstage backstage.